Fixed assets

The Asset module keeps the asset register. The register and the ledger always agree.

Adding an asset

Click Add asset and enter the code, name, category (Machinery, Equipment, Vehicle, IT, Building, Furniture), location, acquisition date, cost, salvage value and useful life (years). Choose how it was acquired:

• Bought now, paid from bank: a newly bought asset. Air-M posts Dr Fixed Assets / Cr Bank.
• Already owned (in opening balances): an asset you had before using Air-M. Its value already came in through the opening balances, so Air-M only registers it (with depreciation accumulated to date) without posting a new journal.

Monthly depreciation

Click Run depreciation, choose the month, then Post depreciation. Air-M calculates straight-line depreciation, (cost − salvage value) ÷ useful life ÷ 12, for every active asset, starting the month after acquisition. Each asset is depreciated only once per month, so running the same month again is safe.

Maintenance

• Schedule: plan a maintenance job with a date. Maintenance due within 14 days shows in the summary.
• When it is done, click Record as done: the date, the cost and (optionally) the next one.

Disposal (sold or scrapped)

Click Dispose and enter the date and the sale proceeds received in the bank (0 if scrapped). Air-M removes the asset and its accumulated depreciation and records the gain or loss on disposal. A disposed asset cannot be changed ("... has been disposed").