Multiple warehouses and barcodes

Warehouses

Every company starts with a Gudang Utama (main warehouse). Add more in Supply Chain → New warehouse (for example a Surabaya warehouse or a shop stockroom).

• The Warehouses tab shows the number of items and the stock value per warehouse. Make default chooses the warehouse used automatically; Close closes a warehouse that is already empty.
• On the Inventory tab, choose a warehouse in the Warehouse box to see only that warehouse's stock. Without a filter, the stock column shows a breakdown by warehouse code.
• Cost stays a moving average for the whole company, so the inventory value in the ledger always equals the total stock value of all warehouses.

Stock transfer: click Transfer on the item row, choose the source and destination warehouses and enter the quantity. Transfers use the average cost, so the total stock value and the ledger do not change and no journal is posted.

Receiving and delivering: when there is more than one warehouse, Air-M asks for the destination warehouse on Receive goods and the source warehouse on Deliver & invoice. A delivery is rejected if that warehouse does not have enough stock, even if another warehouse does. Transfer the stock first.

Stock count per warehouse: click Count, choose the warehouse and enter the counted quantity. The difference is posted to Inventory Differences at average cost.

Barcodes

• Enter an item's barcode in New item or Edit (the Barcode field). Each barcode can only belong to one item. Barcodes can also be imported with the barcode column of the items template.
• Click Scan barcode in Supply Chain, then:
  • USB or Bluetooth scanner: put the cursor in the input box and scan; the scanner types the code and presses Enter.
  • Phone or laptop camera: click Camera and point it at the barcode. Allow camera access when asked.
  • Type it: the barcode or SKU, then Enter.
• The result shows the stock in every warehouse, with Count this item and Transfer buttons to act straight away.