Printing documents and sending them by WhatsApp
Quotations, sales orders, delivery notes, invoices and purchase orders as A4 PDFs you can send by WhatsApp.
Air-M produces A4 documents in the Indonesian format your customers and vendors expect, with your company letterhead, the "DPP nilai lain" tax base (11/12), PPN 12%, totals and the amount in words (terbilang) on invoices. The printed documents stay in Bahasa Indonesia even when the app is in English.
| Document | Where |
|---|---|
| Quotation | Sales & Marketing → Print / WhatsApp… → Quotation |
| Sales order | Sales & Marketing → Print / WhatsApp… → Sales order |
| Delivery note (surat jalan; no prices, with signature boxes for sender, driver and recipient) | A delivered order → Delivery note |
| Sales invoice | A delivered order → Invoice, or Finance → Receivables → Print / WhatsApp |
| Purchase order | Supply Chain → Purchase orders → Print / send |
Printing or saving a PDF: click Print / save as PDF, then choose a printer or "Save as PDF".
Sending by WhatsApp: click Send via WhatsApp. WhatsApp opens with a ready-made message (document number, date, amount, list of items) to the customer's number. Save the PDF first, then attach it in the chat that opens. On a phone you can also use Share….
For complete documents:
- Fill in your company's address and phone in Team & settings → Company → Edit.
- Fill in the customer's WhatsApp number, address and NPWP in Sales & Marketing → Customers → Contact. Without a number, WhatsApp asks you to choose a contact.